Milner called the November 5, 2013 meeting to order and welcomed everyone. He asked all to stand and Pledge Allegience to the Flag. Members of the Council present were Vice Mayor Bobby Chapman, Ms. Vivian Stewart and Ms. Josephine Chapman.

Mayor Milner said the Council had received the minutes from the previous meeting on October 1, 2013 and asked if there was a motion to adopt. Ms. Stewart made a motion to adopt the minutes, which was seconded by Ms. Chapman. There were no additions or corrections. Mayor Milner asked for all in favor to say aye. The motion carried with a unanimous vote.

Mayor Milner stated that there had not been time to send out the minutes of the Public Hearing held on October 29, 2013. The Clerk was asked to read the minutes. There were no additions or corrections. Motion to approve was made by Ms. Chapman and seconded by Mr. Chapman. The motion carried with a unanimous vote.

The floor was opened for Public Requests. Mr. Dorsey Cooper asked if the approximately $10,000.00 which had been used in the budget, since the Sheriff still has not signed the InterLocal Agreement, could be applied to lower the taxes of city residents. The Mayor stated that it had already been factored into the budget before setting the millage rate. There has been an extra month since that time, which means there will be a small surplus. The tax bills are going out this week, so it is too late for changes this year, but there will be a possible reduction next year if there is a surplus that the Council wishes to use for that requirement. Mr. Cooper said that he had been checking other cities and we were way too high in our millage rate compared to other places. Mayor Milner explained that other cities had businesses that were actively involved in commerce and when you don’t have businesses that pay taxes, the burden falls on the homeowner, which makes the millage rate higher. Mr. Cooper then stated that no new businesses will want to come in with the high taxes.

No further Public Requests.

In the Mayor’s Report, he said that he had met with Board Commission Chairman Ware and Ms. Linda Grijalva of the Regional Commission concerning the concept of acquiring block grants, separate from the county to be dispersed to homeowners, whose homes are in need of repair. The grant would be available to those who qualify, and the funds can be dispersed to bring properties up to current standards. Mr. Ware wants to go ahead with the county. It is up to you whether we do it in the city. Ms. Grijalva feels that MLK Dr. to Commerce St. and toward Friendship Church has a number of homeowner occupied homes that would be eligible for rehabilitation through these funds. More study will need to be done which would require an application and $3000.00 to start the process, but there is no guarantee of approval even if we spend the money. He asked if the Council felt there was enough need in the community to make the effort to get grant funds and go forward.

Mr. Chapman asked if it would be city-wide or contained areas, what kind of work would be done to the home places, and if the work would be given to local workers. The Mayor responded, saying it must be a contained area, but there could be other pockets. The work could be anything from foundations, or roofs, to rebuilding the whole building. He was unsure of who would be awarded the work. He pointed out that she would be flexible in the options now, but once it is documented, it would be cast in concrete. The homeowner would have to demonstrate that they are truly qualified for the improvements. Once the agreement is signed, Ms. Grijalva has stated her willingness to come before the Council and answer any questions.

Ms. Stewart asked about suggesting areas, because there would be some that would get upset if they were not included. Anyone that has suggestions can make them to the Council to make sure that all pockets would be considered, even though there are no guarantees.

A motion was made by Ms. Stewart to sign the agreement with CSRA Regional Commission to apply for the grant. Mr. Chapman seconded the motion. The roll call was made with a unanimous vote to go forward with the agreement.

This concluded the Mayor’s Report and the Financial Report was given by Mayor Milner. He explained that in the Enterprise Budget there had not been an amended budget adopted which would true up through the first months of the year. This is on tonight’s agenda. This report is based on the original budget adopted last November.

There were no questions on the Financial Report.

In New Business, Resolution 2013-006 “To Provide for the Adoption of a Budget Amendment Containing Estimates of Revenue and Expenditure Changes for the Fiscal Year 2013” (Beginning January 1, 2013 and ending December 31, 2013) was introduced.

This amends both the Enterprise Budget, which is attached to the document as well as small amendments to the General Fund Budget. This is because we have to support garbage collection contributions from the General Fund since we do not collect enough to cover garbage fees.

Mr. Chapman asked what the method they use to charge garbage fees. The Mayor responded by saying it is based on a minimum of 300 cans plus fuel surcharges which is computerized statewide.

The Amendment was read by the Mayor explaining the increase in Revenue from $462,000.00 to $479,000.00. We also are taking advantage of monies not paid to Sheriff. The City also had to pay the county for reconstruction of the well house on Commerce St.

Ms. Stewart made a motion to adopt Resolution 2013-006. Second was made by Ms. Chapman. Motion to amend Section 1 to correct a typographical error was made by Ms. Stewart with second by Ms. Chapman. All were in favor of the correction which was adopted. There were no further discussions. The roll was called with a unanimous vote to adopt the Resolution as amended.

Resolution 2013-007 “Adopting a General Operations Budget for the Fiscal Year Beginning January 1, 2014” was presented to the Council with the Mayor explaining this was the portion of the Budget Public Hearing from the last week. The Resolution was read. Ms. Chapman made a motion to adopt Resolution 2013-007 and a second was made by Mr. Chapman. There were no further discussions. The roll was called with a unanimous vote to adopt the Resolution.

Resolution 2013-008 “Adopting Enterprise Operations Budget for the Fiscal Year Beginning January 1, 2014” was presented to the Council with the Mayor explaining this is the other portion of the budget from the Public Hearing. The Resolution was read. Mr. Chapman made a motion to adopt Resolution 2013-008 and a second was made by Ms. Stewart. There were no further discussions. The roll was called with a unanimous vote to adopt the Resolution.

The Business was completed. Ms. Stewart motioned to adjourn and the second was by Ms. Chapman.

Respectfully Submitted,

Brenda Vandiver

City Clerk